HR Coordinator – ON


The HR Coordinator is responsible for supporting full cycle HR processes, from sourcing and attracting qualified candidates and ensuring a positive candidate experience to employee onboarding, training, engagement, professional development, retention, and departures.


Duties may include, but are not limited to:


  • Collaborate with HR team members to ensure compliance with employment laws and regulations across the country, with a focus on Eastern Canada.
  • Help facilitate the employee recognition program (birthdays, work anniversaries, major life events)
  • Respond to internal and external HR related inquiries and provide assistance or distribute to the appropriate team member.
  • Shadow the full cycle payroll process and act as coverage when needed.
  • Support and assist the HR Generalist with conducting research for new initiatives, preparing presentations, and gather/ analyse data to support decision making process.
  • Assist in gathering and distributing monthly HR statistics.
  • Assist in policy gap analysis to ensure the organization is up to date with required policies both provincial and federal. Review and amended current policies as needed.
  • Support and assist the HR Generalist in ad hoc HR projects and initiatives as needed.


  • Review collective agreements for new locals and as they are renewed to ensure compliance.
  • Be the main point of contact with the Union Hall.
  • Address any concerns from union workers or grievances brought forward by the hall.


  • Review resumes and applications to identify candidates that meet the required qualifications.
  • Conduct initial phone screens and assessments to evaluate candidates’ suitability for specific roles.
  • Coordinate and schedule interviews between candidates and hiring teams.
  • Provide guidance and support to interviewers to ensure a structured and effective interview process.
  • Build and maintain relationships with key stakeholders at local schools, colleges, and universities, and participate in career fairs, job fairs etc. to promote Milestone as an employer of choice, increase talent awareness, and provide information about opportunities available.
  • Develop and maintain a strong people pipeline.
  • Partner with hiring managers to ensure role clarity and expectations when recruiting.
  • Contribute to the enhancement of the company’s employer brand by creating compelling job postings, engaging content, and fostering positive interactions with candidates.
  • Partner with the Communications team to use different sourcing strategies and Social Media platforms for active recruiting.
  • Assist with the creation and distribution of internal communication for vacant positions.
  • Ensure adherence to relevant labor laws and regulations while promoting diversity and inclusion in all aspects of the recruitment process.
  • Ensure a positive and seamless candidate experience from initial contact through the entire recruitment process.
  • Provide timely communication, feedback, and updates to candidates.
  • When applicable, consider candidates for different positions based on their skills and qualifications.
  • Stay informed about industry trends, competitor practices, and emerging recruitment technologies to continuously improve the talent acquisition process.
  • Track and analyze recruitment metrics to evaluate the effectiveness of recruitment strategies and make data-driven recommendations for process improvements.

Health and Safety

Reads, understands and follows MECI’s Corporate Health and Safety Program, Policy and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in H & S initiatives will be monitored and reviewed as necessary.


Education Requirements:

  • High school diploma or equivalent required
  • Certificate in HR or Administration is an asset

Experience Required:

  • 5 years of experience as an HR Coordinator or in a similar recruitment role.

Knowledge, Skills and Abilities:

  • Ability to maintain confidentiality and handle sensitive information.
  • HR knowledge and expertise.
  • Presentation skills.
  • Ability to multitask.
  • Strong sense of ethics.
  • Ability to lead and motivate others.
  • Strong conflict management skills.
  • Proficient in MS Office applications.
  • Proficient in HRIS (BambooHR or similar system).
  • Strong knowledge of recruitment strategies, sourcing techniques, and selection methods.
  • Familiarity with relevant employment laws and regulations.
  • Excellent verbal and written communication skills.
  • Exceptional interpersonal and relationship-building abilities.
  • Strong organizational and time management skills.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to work effectively in a team in person, remotely, and independently.
  • Strong ability to meet deadlines and work under pressure.


  • Work is in an office environment
  • Some travel may be required for job fairs, career events, or candidate meetings, which may happen outside of regular business hours.

How to apply:

We thank all applicants for their interest. Only those being considered for an interview will be contacted.